Managing tasks and tracking items on Monday.com can sometimes be challenging when default item IDs or generic identifiers don’t fully meet your needs. Without tailored item IDs, workflows can become disorganized, making it harder to locate, categorize, or manage tasks efficiently—especially for complex projects or businesses with unique tracking requirements.
The solution? Custom Item ID Smart Column—an innovative app designed to empower you with the flexibility to create unique, customized IDs for every item on your board. This app eliminates the limitations of default identifiers, enabling you to streamline your workflow and boost productivity by aligning item IDs with your specific processes. Whether you’re managing projects, inventory, or client databases, this tool is your gateway to a more organized and efficient workflow.
Step 1: Install Custom Item ID Smart Column
Step 2: Go to the Desired Board
Navigate to the board where you want to add the Custom Item ID Smart ColumnStep 3: Add the Custom Item ID
Select the column where you want the Custom Item ID to appear.
Click the three dots (…) on the top right of the column header.
From the dropdown menu, choose Column Extensions.
Select Custom Item ID from the available options.
Step 4: Define your Custom ID sequence
Type Prefix: Input a custom prefix of your choice.
Use Columns/Groups: Choose the columns you want to combine with the prefix.
Minimum Digits: Set the minimum number of digits for your custom item ID.
Starting Number: Specify the starting number for your custom ID sequence.
Step 5: Set the Custom ID Trigger
Select one of the following triggers to activate the Mirror column:
Item is created – Custom ID will trigger when a new item is created
Column is changed – Custom ID will trigger when a column value is changed
Item is moved to any group – Custom ID will trigger when an item is move to any group
Status is changed to a specific value – Custom ID will trigger when status is change to a specific value
Step 6: Save Your Settings
Once you’ve configured your preferences, click the Save button to apply the changes. Your board will generate custom IDs based on the selected parameters.